Share & Export

Share & Export

After a meeting, the transcript and summary are most useful when they can travel -into an email, a project doc, a Slack thread, or an archive folder.

Think of it like "Save As" for your meetings -you pick the format that fits your destination, and Meetily packages your content with proper formatting, metadata, and structure.

Click the Share button (share icon) in the top-right of any meeting's details view.

Quick Start

1. Open any meeting from the sidebar
2. Click the Share button (top-right toolbar)
3. Choose what to export:
   • Summary → Markdown, Word, or PDF
   • Transcript → Plain Text or Word
4. Pick a save location in the file dialog
5. Done -a toast notification confirms the export with an Open button

Need to share meeting notes?
  → Open the meeting
  → Click Share (top-right)
  → Pick a format
  → Save the file
  → Toast shows "File exported" with Open button

Export Formats

Summary Exports

Transcript Exports

Copy to Clipboard

Both summary and transcript sections have a Copy to Clipboard button. Click it, and the content is copied in a format suitable for pasting into emails, documents, or chat applications. The button icon changes to a checkmark for 2 seconds to confirm the copy.

How to Export

Exporting a Summary

1. Click the Share button in the meeting's top-right toolbar
2. The share menu appears with two sections: Summary and Transcript
3. Under Summary, click the format you want:
   • Markdown -saves as .md with full markdown formatting
   • Word -saves as .docx with styled headings and tables
   • PDF -saves as .pdf with print-ready formatting
4. A save dialog opens with a suggested filename (e.g., team-standup-summary.md)
5. Choose your save location and click Save
6. A green toast notification appears: "File exported: team-standup-summary.md" with an Open button

Exporting a Transcript

1. Click the Share button
2. Under Transcript, click the format you want:
   • Plain Text -saves as .txt with timestamps
   • Word -saves as .docx with formatted timestamps
3. Save dialog → choose location → confirm
4. Toast confirmation with Open button

Copying to Clipboard

1. Click the Share button
2. Click Copy to Clipboard under either Summary or Transcript
3. The copy icon changes to a checkmark for 2 seconds
4. Paste into any application (email, Slack, Google Docs, etc.)

File Naming

Meetily generates descriptive filenames automatically:

If no meeting title exists, Meetily falls back to summary-{meeting_id} or transcript-{meeting_id}.

You can change the filename in the save dialog before saving.

What's Included in Each Format

Markdown Export

# Q1 Planning Call
 
*March 15, 2026*
 
## Key Points
 
- Revenue targets discussed for Q2...
- Product roadmap changes announced...
 
## Action Items
 
| Owner | Task | Deadline |
|-------|------|----------|
| Sarah | Update forecast | March 20 |

PDF Export

The PDF includes:

• Title as the document header
• Date of the meeting
• Summary language (if detected)
• Full summary content with preserved formatting

Plain Text Transcript

[00:00:15] Sarah: Good morning everyone, let's get started with the Q1 review.
[00:00:22] Mike: Thanks Sarah. I've prepared the revenue numbers...
[00:01:45] Sarah: Great, let's look at those numbers.

Each line includes the timestamp in [HH:MM:SS] format, the speaker name (if available), and the spoken text.

How It Works

When you click an export button, Meetily:

Meeting Data → Format Converter → File Dialog → Save to Disk

1. Reads content: Pulls the summary or transcript from the database
2. Converts format: Transforms the content into the target format (Markdown, DOCX, PDF, or TXT)
3. Adds metadata: Includes meeting title, date, and language where applicable
4. Presents save dialog: Shows a native file dialog with suggested filename and location
5. Writes file: Saves to your chosen location
6. Confirms: Shows a toast notification with an Open button to view the file

Real-World Examples

Example 1: Sending meeting notes to your team

"After our weekly sync, I need to email the summary to the team -formatted nicely, not raw text."

Setup: Open the meeting → Share → Summary > Word. Save the .docx file, then attach it to your email. The Word document has proper headings, styled tables, and readable formatting.

Example 2: Archiving transcripts for compliance

"Our compliance team needs verbatim transcripts of all client meetings stored as plain text files."

Setup: After each client meeting, open it → Share → Transcript > Plain Text. Save the .txt file to your compliance archive folder. Each line has a timestamp and speaker name for auditability.

Example 3: Pasting into Slack or Notion

"I want to quickly share the key points from a meeting in our team's Slack channel."

Setup: Open the meeting → Share → Summary > Copy to Clipboard. Switch to Slack, paste with Cmd+V / Ctrl+V. The markdown formatting renders nicely in Slack, with headings, bullet points, and bold text preserved.

Example 4: Creating a PDF record for a client

"I need to send a professional-looking summary to our client after a discovery call."

Setup: Open the meeting → Share → Summary > PDF. Save the PDF, review it, and email it to the client. The PDF includes the meeting title, date, and neatly formatted summary content.

Screenshots Guide

These are the key screens worth capturing for visual reference: