HIPAA Setup with Meetily
Complete guide for US healthcare organizations to set up Meetily in HIPAA-compliant environments. Protect patient health information (PHI) with privacy-first AI meeting assistance.
HIPAA Ready • Local PHI Processing • No BAA Required • Healthcare Optimized
🇪🇺 European Healthcare Organizations
If you're a healthcare provider in the EU, GDPR compliance is more relevant than HIPAA.HIPAA applies to US healthcare organizations, while EU healthcare must comply with GDPR Article 9 (special category data) and country-specific laws like DSGVO (Germany), RGPD (France), or national healthcare data protection regulations.
EU Countries Covered: Germany (DSGVO), France (RGPD + CNIL), Spain (LOPDGDD), Netherlands (UAVG), Italy (Privacy Code), and all 27 EU member states
Why Meetily Works for HIPAA
Local processing architecture eliminates PHI transmission risks
Local PHI Processing
All meeting transcription happens locally on your devices. PHI never leaves your healthcare network, eliminating transmission risks and third-party exposure.
No Third-Party BAAs
Since no data is processed by third parties, Business Associate Agreements (BAAs) with external vendors are not required for core functionality.
Access Control Ready
You maintain complete control over who accesses meeting transcripts. Implement role-based access and audit trails as required by HIPAA.
Audit Trail Support
Local logging of all data processing activities. Track PHI access, modifications, and deletions for compliance documentation.
Minimum Necessary
Process only required meeting audio for transcription. Built-in data minimization satisfies HIPAA's minimum necessary standard.
Healthcare Optimized
Designed for patient consultations, medical team rounds, and research meetings while keeping PHI secure and local.
HIPAA Safeguards Implementation
How Meetily supports HIPAA Security Rule requirements
Technical Safeguards (§ 164.312)
🔐 Access Control
- • Unique user authentication for device access
- • Role-based access to meeting transcripts
- • Automatic workstation locking
- • Session timeout mechanisms
📊 Audit Controls
- • User access logging to PHI transcripts
- • Meeting recording timestamps
- • Transcript generation and access tracking
- • File modification and deletion logs
🔧 Data Integrity
- • File system permissions (read-only after creation)
- • Digital signatures for transcript files
- • Version control for document changes
- • Regular backup validation
✅ Transmission Security
Automatic Compliance: Meetily's local processing eliminates transmission security concerns - PHI is never transmitted over networks.
Administrative Safeguards (§ 164.308)
👤 Security Officer
- • Oversee Meetily deployment security
- • Monitor access to meeting transcripts
- • Conduct regular security assessments
- • Manage incident response procedures
🎓 Workforce Training
- • HIPAA Privacy and Security Rules overview
- • PHI identification in meeting contexts
- • Meetily proper usage procedures
- • Incident reporting requirements
⚠️ Contingency Plan
- • Regular encrypted backups of transcripts
- • Secure backup storage locations
- • Disaster recovery procedures
- • Business continuity planning
📋 Risk Assessment
- • Conduct HIPAA Security Risk Assessment
- • Document Meetily usage scenarios
- • Identify and mitigate risks
- • Regular compliance reviews
Physical Safeguards (§ 164.310)
🏢 Facility Access
- • Secured physical locations
- • Access card controls
- • Visitor escort policies
- • Security camera coverage
💻 Workstation Security
- • Laptop encryption requirements
- • Cable locks for desktops
- • Secure storage when not in use
- • Mobile device management
💾 Media Controls
- • Secure disposal of storage media
- • Backup tape security
- • USB device restrictions
- • Data sanitization procedures
HIPAA Implementation Steps
Four essential steps for HIPAA-compliant deployment
1. Risk Assessment
Conduct HIPAA Security Risk Assessment including Meetily usage. Document how PHI will be processed and protected.
2. Secure Installation
Install Meetily on encrypted, access-controlled workstations. Configure user authentication and file permissions.
3. Policy & Training
Update privacy policies, implement consent procedures, and train healthcare staff on HIPAA-compliant practices.
4. Ongoing Compliance
Enable audit logging, monitor access, conduct regular reviews, and maintain documentation for audits.
Healthcare Use Cases
How healthcare providers use Meetily securely
Patient Consultations
Transcribe and summarize patient meetings while keeping PHI local and secure
Medical Team Rounds
Document clinical discussions and treatment plans securely without PHI exposure
Research Meetings
Capture research discussions without PHI exposure risks to external services
Ready for HIPAA-Compliant Meeting AI?
Start using Meetily in your healthcare environment with confidence. Local processing ensures PHI stays protected and compliant.
✅ Local PHI Processing • ✅ No Third-Party Transmission • ✅ HIPAA Technical Safeguards • ✅ Healthcare Optimized