10 Best Self-Hosted Meeting Transcription Tools in 2026

Self-hosted meeting transcription tools are essential for organizations that need complete data sovereignty. Whether you're bound by GDPR, HIPAA, or simply don't trust cloud providers with your confidential conversations, running transcription on your own infrastructure is the only way to guarantee privacy.

In this comprehensive guide, we'll compare the 10 best self-hosted meeting transcription tools available in 2026.

What Is Self-Hosted Meeting Transcription?

Self-hosted meeting transcription means running the transcription software on your own servers, computers, or infrastructure rather than sending audio to a third-party cloud service.

Key benefits of self-hosting:

• Complete data sovereignty - Your meeting audio never leaves your infrastructure
• GDPR/HIPAA compliance - No third-party data processors involved
• No subscription fees - Most self-hosted tools are free and open source
• Offline capability - Works without internet connection
• Custom integration - Connect to your existing systems

10 Best Self-Hosted Meeting Transcription Tools

1. Meetily (Best Overall Self-Hosted Solution)

License: MIT (Open Source) Languages: 99+ via Whisper Deployment: Desktop app or self-hosted server

Meetily is a complete self-hosted meeting solution that goes beyond transcription. It captures meetings without visible bots, transcribes using local AI, and generates summaries and action items.

Why Meetily Stands Out:

• Bot-free recording - No visible "Notetaker" joining your meetings
• Complete workflow - Recording, transcription, summaries, action items
• Desktop + self-hosted - Run on your laptop or deploy to your servers
• Multiple AI engines - Choose Whisper for accuracy or Parakeet for speed
• Cross-platform - Windows, macOS, Linux support

Self-Hosting Options:

1. Desktop Mode - Run entirely on your laptop (simplest)
2. Self-Hosted Server - Deploy to your own servers for team access
3. Air-Gapped - Works completely offline after setup

Best For: Organizations that need a complete meeting intelligence solution they can self-host, not just a transcription engine.

2. OpenAI Whisper (Best Transcription Engine)

License: MIT (Open Source) Languages: 99 languages Deployment: Python library, Docker, CLI

Whisper is the gold standard for open source speech recognition. Released by OpenAI, it achieves near-human accuracy across 99 languages.

Key Features:

• 95%+ accuracy on clear English audio
• Multilingual transcription without language detection
• Multiple model sizes (tiny to large)
• Active community with frequent improvements

Self-Hosting Considerations:

• Requires Python environment or Docker
• GPU recommended for larger models (but CPU works)
• Raw transcription only - no meeting recording built-in
• You'll need to build a workflow around it

Best For: Developers who want to build their own meeting transcription system using the best available engine.

3. Vosk (Best Lightweight Option)

License: Apache 2.0 (Open Source) Languages: 20+ languages Deployment: Python, Java, C++, Node.js, more

Vosk is a speech recognition toolkit designed for edge devices. It can run on a Raspberry Pi while still delivering good accuracy.

Key Features:

• Runs on minimal hardware (Raspberry Pi, mobile devices)
• Fast processing (real-time capable)
• Works completely offline
• Multiple language bindings

Self-Hosting Considerations:

• Lower accuracy than Whisper (but much faster)
• Limited language support compared to Whisper
• Raw transcription only
• Great for real-time applications

Best For: IoT deployments, edge computing, or situations where hardware resources are limited.

4. Mozilla DeepSpeech (Best for Custom Training)

License: MPL 2.0 (Open Source) Languages: English (with community models for others) Deployment: Python, C++, TensorFlow

DeepSpeech allows you to train custom speech recognition models on your own data. If you have domain-specific vocabulary, this is powerful.

Key Features:

• Train models on your specific audio data
• Optimize for your accent, terminology, industry
• Production-ready deployment
• Active (but slower) community

Self-Hosting Considerations:

• Significant effort to train custom models
• Pre-trained models less accurate than Whisper
• Mozilla has reduced active development
• Steep learning curve for training

Best For: Organizations with specialized vocabulary (medical, legal, technical) willing to invest in custom model training.

5. Kaldi (Best for Research & Enterprise)

License: Apache 2.0 (Open Source) Languages: Many (model-dependent) Deployment: C++, Python bindings

Kaldi is the academic standard for speech recognition research. It offers maximum flexibility at the cost of complexity.

Key Features:

• State-of-the-art techniques available
• Extensive documentation and recipes
• Used by major tech companies
• Maximum customization possible

Self-Hosting Considerations:

• Extremely steep learning curve
• Requires significant expertise to deploy
• Not recommended for non-experts
• Overkill for most meeting transcription needs

Best For: Research teams, large enterprises with ML expertise, or organizations building commercial speech products.

6. Faster Whisper (Best Performance-Optimized Whisper)

License: MIT (Open Source) Languages: 99 languages Deployment: Python, Docker

Faster Whisper is a reimplementation of Whisper using CTranslate2 for up to 4x faster transcription with lower memory usage.

Key Features:

• Same accuracy as original Whisper
• 4x faster transcription
• Lower memory requirements
• CPU-friendly

Self-Hosting Considerations:

• Drop-in replacement for Whisper
• All Whisper model sizes supported
• Slightly more complex setup than vanilla Whisper
• Active development and community

Best For: Anyone who wants Whisper accuracy but faster processing times.

7. WhisperX (Best for Speaker Diarization)

License: BSD (Open Source) Languages: 99 languages Deployment: Python

WhisperX adds word-level timestamps and speaker diarization to Whisper transcriptions, identifying who said what.

Key Features:

• Accurate word-level timestamps
• Speaker diarization (who spoke when)
• Batch processing support
• Built on Whisper for accuracy

Self-Hosting Considerations:

• More complex than basic Whisper
• Requires additional models for diarization
• Higher resource requirements
• Best for multi-speaker meetings

Best For: Meeting transcription where you need to know which speaker said what.

8. SpeechBrain (Best Modern Research Platform)

License: Apache 2.0 (Open Source) Languages: Multiple Deployment: Python, PyTorch

SpeechBrain is a modern PyTorch-based speech toolkit that's becoming the new standard in academic research.

Key Features:

• Modern PyTorch architecture
• Excellent documentation
• Easy to customize and extend
• Growing community

Self-Hosting Considerations:

• Newer than Kaldi, less battle-tested
• Requires PyTorch expertise
• Still evolving rapidly
• More accessible than Kaldi

Best For: Teams familiar with PyTorch who want a modern, flexible speech recognition framework.

9. NeMo (Best NVIDIA Integration)

License: Apache 2.0 (Open Source) Languages: Multiple Deployment: Python, NVIDIA GPUs

NVIDIA NeMo is optimized for NVIDIA hardware, offering excellent performance if you have NVIDIA GPUs available.

Key Features:

• Optimized for NVIDIA GPUs
• High-quality pretrained models
• Enterprise support available
• Easy fine-tuning

Self-Hosting Considerations:

• Requires NVIDIA GPUs for best performance
• More complex than simpler tools
• Excellent if you're already in the NVIDIA ecosystem
• Commercial support available

Best For: Organizations with NVIDIA GPU infrastructure looking for optimized performance.

10. Coqui STT (DeepSpeech Successor)

License: MPL 2.0 (Open Source) Languages: Multiple Deployment: Python, various platforms

Coqui STT is a community continuation of DeepSpeech after Mozilla reduced development.

Key Features:

• Continuation of DeepSpeech
• Growing model zoo
• Active community development
• Production deployment focused

Self-Hosting Considerations:

• Smaller community than Whisper
• Good accuracy but not Whisper-level
• More production-focused than DeepSpeech
• Worth watching as it evolves

Best For: DeepSpeech users looking for continued support and development.

Self-Hosted vs Cloud: Detailed Comparison

Why Self-Host Your Meeting Transcription?

1. Complete Data Control

When you self-host, your meeting audio and transcripts never leave your infrastructure. You decide:

• Where data is stored
• Who can access it
• How long it's retained
• When it's deleted

2. Compliance Made Simple

Self-hosting eliminates the complexity of third-party data processing agreements:

• GDPR: No cross-border data transfers
• HIPAA: No BAAs required with vendors
• SOC 2: Your own security controls
• Industry regulations: Meet any requirement

3. No Vendor Lock-In

Cloud services can:

• Raise prices
• Change terms
• Discontinue service
• Get acquired

Self-hosted software you control can't be taken away.

4. Cost Savings at Scale

While cloud transcription typically costs $0.01-0.10 per minute, self-hosted costs are:

• Initial: Hardware/server setup
• Ongoing: Electricity and maintenance
• Per-minute: Essentially zero

For high-volume users, self-hosting pays for itself quickly.

How to Choose the Right Self-Hosted Tool

For Complete Meeting Workflow: Meetily

If you want recording, transcription, summaries, and action items in one self-hosted package, Meetily is the clear choice. It's designed specifically for meetings, not just transcription.

For Maximum Accuracy: Whisper or Faster Whisper

If you need the best possible transcription accuracy and don't mind building your own workflow, Whisper is the industry standard.

For Limited Hardware: Vosk

If you need to run transcription on edge devices, embedded systems, or minimal hardware, Vosk is the only realistic option.

For Custom Models: DeepSpeech or SpeechBrain

If you have specialized vocabulary and want to train custom models, these platforms offer the flexibility needed.

For Research: Kaldi or SpeechBrain

If you're doing academic research or need cutting-edge techniques, these are the academic standards.

Getting Started with Self-Hosted Transcription

Option 1: Meetily (Easiest)

1. Download Meetily from meetily.ai/pricing
2. Install on Windows, macOS, or Linux
3. Choose your transcription engine (Whisper recommended)
4. Start recording and transcribing

Time to first transcription: Under 10 minutes

Option 2: Whisper (DIY)

pip install openai-whisper
whisper meeting.mp3 --model base

Time to first transcription: 30 minutes (with Python experience)

Option 3: Docker Deployment

Many tools offer Docker images for easier deployment:

docker run -v /audio:/audio ghcr.io/fedirz/faster-whisper-server:latest

Time to first transcription: 1-2 hours

Conclusion

Self-hosted meeting transcription has never been more accessible. With tools like Meetily providing complete meeting workflows and Whisper offering state-of-the-art accuracy, you no longer need to choose between privacy and quality.

For most organizations, Meetily offers the best balance of features, ease of use, and privacy. It's designed specifically for meetings (not just generic transcription) and runs entirely on your infrastructure.

If you need maximum flexibility or want to build custom solutions, OpenAI Whisper is the transcription engine to build on.

The era of sending your confidential meeting audio to unknown cloud servers is ending. Self-hosted tools are now powerful enough, accurate enough, and easy enough for mainstream adoption.

Try Meetily today and keep your meeting data where it belongs - under your control.